Privacy

Privacy Statement

Wise Law BV is committed to protecting your privacy. We handle personal data with the utmost care and ensure full compliance with all applicable privacy legislation, including the General Data Protection Regulation (GDPR). This Privacy Statement explains how we process your personal data, for what purposes we use it, and what rights you have in relation to your personal data.

1. Controller Details

WISE LAW BV
Javalaan 414
2721 KE Zoetermeer
The Netherlands

Wise Law BV acts as the data controller for all personal data processed in the context of our legal, tax and mediation services.

2. Scope of This Privacy Statement

This Privacy Statement applies to the processing of personal data of:

our clients;
individuals who contact us or make use of our services;
persons involved in matters handled by Wise Law BV;
individuals who subscribe to our newsletters or events;
visitors to our website;
users of our digital services such as “My Models”.

It applies to all data we process in connection with our professional services and related activities.

3. What Personal Data Do We Process?

We process personal data provided directly by you, data collected through your use of our website and online services, and data obtained in the context of legal proceedings or advisory assignments.

Depending on the nature of our engagement, we may process:

Contact and Identification Data

name, address, telephone number, e-mail address;
copies of identity documents (processed in accordance with GDPR and WWFT requirements);
date of birth or identification numbers where legally required.

Case-Related Personal Data

financial information, contractual information and other data relevant to your case;
special categories of data (such as health information) when required for the legal matter.

Website and Communication Data

information submitted via contact forms;
data you provide at events, seminars or meetings;
technical data such as IP addresses and website interaction statistics (see section on Cookies).

Digital Service Data

account data for services such as “My Models”;
authentication and access information.

We only process personal data to the extent necessary for the purposes described in this Statement.

4. Purposes for Which We Use Your Personal Data

We process personal data for the following purposes:

4.1 Performance of a Legal or Tax Engagement

We process personal data to perform agreements under which you instruct us to provide legal, tax or mediation services. This includes:

client onboarding and verification;
handling your legal matter, including litigation, negotiation and advisory work;
billing, accounting and administrative processes;
applying for legal aid, where applicable.

When handling a legal matter, we may also process personal data of opposing parties, witnesses, experts and other individuals involved.

4.2 Compliance with Legal Obligations (including WWFT)

Under the Money Laundering and Terrorist Financing (Prevention) Act – WWFT, lawyers and tax advisers are required to:

identify and verify clients;
retain copies of identification documents;
investigate the origin of funds and purpose of transactions.

We ensure that only the required information is processed and that unnecessary data is not collected or duplicated.

4.3 Communications, Newsletters and Events

Your contact details may be stored in our client relationship system and used for:

newsletters and legal updates;
invitations to seminars, events or courses;
responding to information requests.

You may unsubscribe from such communications at any time.

4.4 Improving Our Services and Marketing Activities

To provide relevant information and improve our offerings, we analyse:

Interaction data: Information obtained from your contact with us, such as website visits or communications with our staff. For example, we use Leadinfo, which identifies visiting companies based on IP addresses (without identifying individuals). No cookies are placed for this purpose.

Behavioural data: Preferences and interests inferred from your interactions with our website, newsletters or information requests.
See our Cookie Policy for more details.

4.5 Client Satisfaction Surveys

We occasionally request clients to participate in online satisfaction surveys, always on a voluntary basis. Additional information is provided prior to participation.

4.6 Website Use and Improvement

We analyse anonymised website traffic to understand visitor numbers, page views and user behaviour. This data helps us improve performance, content and usability.

5. Legal Bases for Processing

Wise Law BV processes personal data only when there is a lawful basis under the GDPR:

Consent – e.g. subscription to newsletters. You may withdraw consent at any time.
Performance of an agreement – processing necessary to perform legal or tax assignments.
Legal obligation – e.g. identification requirements under the WWFT.
Legitimate interest – e.g. sending relevant professional updates or improving services, provided that your privacy is not disproportionately affected.

6. Processors (Third-Party Service Providers)

We engage third-party processors who process personal data exclusively on our behalf and under our instructions. These may include:

software providers;
IT and hosting services;
newsletter distribution platforms.

We enter into Data Processing Agreements with all processors, ensuring GDPR compliance and restricting the use of personal data for their own purposes.

7. Use of Cookies

Our website uses cookies. A cookie is a small text file placed on your device by your browser.
You may block cookies at any time via your browser settings. Details of the cookies we use are provided in our Cookie Policy.

8. Provision of Personal Data to Third Parties

In the context of our services, it may sometimes be necessary to share personal data with third parties, such as:

courts and administrative authorities;
experts, mediators or bailiffs;
counterparties and their legal representatives.

Your responsible lawyer will, in almost all cases, discuss this with you beforehand.

9. Transfers Outside the European Economic Area (EEA)

Personal data may be transferred to third countries when necessary to perform a legal or tax engagement or in connection with legal proceedings. For service providers located outside the EEA (such as newsletter platforms), we ensure an adequate level of protection through:

EU Standard Contractual Clauses (Decision 2010/87/EU), or
other legally recognised safeguards.

10. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right of access – to know what data we hold about you.
Right to rectification – to correct inaccurate or incomplete data.
Right to erasure (“right to be forgotten”).
Right to object to processing or request restriction of processing.
Right to data portability – to receive your data in a structured format or transfer it to another provider.

Further information is available on the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). To exercise your rights, please contact us at: privacy@wiselaw.nl

11. Retention Periods

We retain personal data only for as long as necessary for the purposes for which it was collected, unless statutory retention periods require otherwise. Files relating to legal advice or litigation handled by Wise Law BV are in principle retained for seven years. If a longer retention period is legally required or in your interest, we will inform you accordingly.

12. Security Measures

Wise Law BV employs appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access or unlawful processing.
These measures include:

encrypted storage of data;
two-factor authentication for access to IT systems;
secure servers and controlled access rights;
daily backups of our systems;
continuous monitoring and IT security management.

13. Data Protection Officer

Wise Law BV has appointed a Data Protection Officer (DPO):

E-mail: privacy@wiselaw.nl
Telephone: +31 (0)79 500 4010

She can be contacted during Dutch office hours for questions regarding data protection.

14. Complaints

If you have concerns or complaints about how we handle your personal data, please contact us at:
privacy@wiselaw.nl Or call us directly. We will do our best to resolve the issue together. If you remain dissatisfied, you may submit a complaint to the Dutch Data Protection.