To ensure the security of our systems, the integrity of our client relationships, and compliance with applicable legal and regulatory obligations, Wise Law BV applies a strict Know Your Client (KYC) and Client Onboarding Procedure. All clients wishing to access our digital Client Information System (CIS) or make use of our services must complete this verification process.
1. Initiating the Registration Process
Clients may begin the onboarding procedure by completing the digital registration form available through the Wise Law BV website. Upon submission, you will receive confirmation of receipt and instructions for the next steps in the verification process.
2. Identity Verification (KYC)
Before access to our systems can be granted, Wise Law BV is required to verify your identity and obtain essential background information. This process may include:
- verification of identity documents (passport, ID card or equivalent);
- verification of residential or business address;
- confirmation of professional or corporate status, where relevant;
- identification of authorized representatives acting on behalf of a company;
- verification of Ultimate Beneficial Owners (UBOs), if the client is a legal entity.
Digital copies of documents may be uploaded securely through the CIS portal. All data is encrypted and processed in accordance with the GDPR.
3. Purpose and Nature of the Engagement
To comply with legal and regulatory requirements (including anti-money-laundering and anti-terrorist-financing rules), we may request additional information regarding:
- the nature and purpose of the requested legal services;
- the expected scope and duration of the engagement;
- the source of funds, where relevant to the matter.
This information allows Wise Law BV to ensure that the engagement aligns with legislative and professional standards.
4. Risk Assessment and Approval
Once the information is received, Wise Law BV conducts an internal risk assessment.
This may include:
- conflict-of-interest checks;
- screening against sanctions or politically exposed persons (PEP) lists;
- professional assessment of the intended legal services.
Access to the CIS portal and commencement of services can be granted only after successful completion of this review.
5. Access to the Client Information System (CIS)
Upon approval, you will receive secure login credentials for the Wise Law BV Client Information System, enabling you to:
- upload and manage documents;
- communicate securely with your legal team;
- track the progress of your matter;
- store files in accordance with GDPR-compliant archiving procedures.
Two-factor authentication (2FA) is required for access to ensure maximum security.
6. Ongoing Monitoring
KYC obligations do not end with initial verification. Wise Law BV may periodically request updated information, particularly if:
- your personal or corporate details change;
- the nature of the engagement evolves;
- regulatory requirements require renewal of certain information.
This ensures the ongoing integrity and compliance of your client profile.
7. Data Protection and Confidentiality
All personal data processed during onboarding is handled with strict confidentiality.
Wise Law BV applies:
- encrypted storage;
- access restrictions;
- GDPR-compliant retention;
- secure digital transfer protocols.
No personal information is shared with third parties unless required by law or essential to the execution of our services.
8. Support
If you have questions about the onboarding or KYC process, our compliance team is available to assist you. Contact details are provided within the CIS portal and on the Wise Law BV website.
